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Latest News

11 Mar 2017
Newsletter March 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is MARCH 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
23 Feb 2017
Newsletter February 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is FEBRUARY 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
20 Jan 2017
Newsletter January 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JANUARY 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
Less News
20 Jan 2017
MUSCON conference
TEG is attending the MUSCON conference in Vienna, from the 28th Sept - 1st October 2016, to promote a range of TEG member's exhibitions, available to tour internationally. MUSCON is a working platform focused on co-producing and travelling exhibitions.
See our MUSCON leaflet for exhibition details.
15 Dec 2016
TEG Christmas Break
Please note that TEG staff are on leave over the Christmas fortnight (19 Dec - 3 Jan inclusive) and any enquiries will be responded to after the Christmas and New Year break.

We look forward to continuing to work with you all in 2017!
1 Dec 2016
TEG Newsletter November 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is NOVEMBER 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
14 Nov 2016
TEG Newsletter September 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is SEPTEMBER 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
14 Nov 2016
TEG Newsletter October 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is OCTOBER 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter August 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is AUGUST 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter July 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JULY 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter June 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JUNE 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter April 2016

TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is APRIL 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.

28 Mar 2016
TEG MARKETPLACE 2016, 12-13 MAY, BRADFORD

Join colleagues UK-wide for one or two days of programme inspiration at TEG's 2016 Marketplace, to be held in Bradford on Thursday 12 & Friday 13 May. The Marketplace is open to everyone with an involvement or interest in touring exhibitions and is a great opportunity to find new exhibitions for your venue or promote exhibitions you have available for hire - or do both. You can either book a stall from which to display information about your available exhibitions, or circulate freely, finding out what other organisations have to offer. 
The Marketplace will be will be preceded on 12 May by a seminar on Working in Partnership, plus opportunities to visit exhibitions currently on show in Bradford. You can also join fellow delegates for an evening reception followed by an informal meal.
For full programme details and online booking, please visit the Marketplace web page.

6 Nov 2015
Jobs & Notices

Please use this page to share exhibition-related information with fellow TEG members.  Posts may include job vacancies, project ideas, opportunities and events.  Note that your message should not exceed 150 words.  A web link may be supplied for further details.

Messages will be deleted automatically after one month.

Information about touring exhibitions available for hire should be submitted in the Exhibitions section (please refer to Using this site for guidance on how to add information).

On the Exchange page you can access TEG's six-monthly Exchange publication which contains details of forthcoming TEG events, exhibition reviews and updates about what’s new on the web site.
10 Aug 2015
Interim 'Economics of Touring Exhibitions' survey results published by MA
The Museums Association has published interim results from TEG's Economics of Touring Exhibitions Survey. Further details about the full survey results will follow in an article in the October issue of Museums Journal.
23 May 2015
Economics of Touring Exhibitions: Models for Practice - Appointment of Researcher
Following TEG’s award from the Arts Council England Museum Resilience Fund, we are pleased to announce the appointment of a researcher for the Economics of Touring Exhibitions: Models for Practice programme. Freelance curator and consultant Charlotte Dew will bring her skills and experience from roles at the Crafts Council, The Mercers’ Company, and the Museum of English Rural Life, and is already contacting museums and galleries across the country, following a successful presentation at the Museums & Heritage show in April.
TEG are seeking a wide range of examples and case studies from across the touring spectrum, so if you would be interested in participating in this exciting and unique project, contact Charlotte at charlotte@teg.org.uk.
6 May 2015
Mike Sixsmith's retirement
Mike Sixsmith, TEG’s long-serving administrator, retired on 31st March 2015. The following is a longer version of the text of his farewell at the Marketplace on 17th April, in which he puts down some markers and adds detail of a career in touring exhibitions.
Download text (PDF, 74 KB)
19 Mar 2015
BALLOT TO ELECT MEMBERS OF THE EXECUTIVE COMMITTEE 2015-16
Calling all TEG members. The nominations have been received, now it is up to you to vote for the committee for Touring Exhibitions Group in 2015/16. Just log in to the TEG website, select ‘About’ from the main menu then ‘Ballot’. TEG is a membership organisation and it is important that members vote in our annual elections; it will only take a couple of minutes of your time. You have until 9 April to cast your vote. Don’t miss this chance to influence how TEG works.
19 Mar 2015
AGM 2015 - 17 APRIL, SOUTHAMPTON

TEG’s 29th Annual General Meeting will be held at 2.00pm on 17 April 2015 at Southampton City Art Gallery. The papers will be available for download from 20 March at the AGM webpage in the ‘About’ area of the site – please ensure you log into the website first as this page is available to members only. Please download and print all papers, and bring them with you to the AGM as additional copies will not be available there. Whether they attend the meeting or not – members are welcome to comment on the papers. If members are unable to attend the AGM, they are kindly requested to cast their votes and record their apologies for absence, using the proxy voting form.

24 Feb 2015
TEG Marketplace IDEAS Session - Proposals invited
At this year’s Marketplace, to be held in Southampton on 17 April, TEG is hosting a new ‘Ideas’ session. This will be a series of quick fire, informal presentations delivered by you, TEG members, who have an idea for a new touring exhibition. This should be in the early stages of development – perhaps you are seeking partners, host venues, or organisations who can lend exhibits to you to complement your idea? You may be seeking an expert in a particular field, someone to share a funding proposal, anything in fact in the planning of a touring exhibition. What better location than the TEG Marketplace to get all those captive touring exhibitions specialists on your side?
We’re offering 5 minutes of time to organisations and individuals who can send us proposals (subject to demand!). Please send us up to 3 images and 200 words describing what your presentation will be. This shouldn’t be a sales pitch for an existing exhibition, but a new development you are looking to move forward. It may only be a tiny idea at the moment, but we can help it grow.
We’ll be working in the lecture theatre at Southampton City Art Gallery, so there is scope to show images, but it’s not necessary.
Emails your proposal to Alice.Briggs@ceredigion.gov.uk and louise.hesketh@halton.gov.uk by March 13, and we’ll confirm with you by 27 March.
NOTE: Presentation slots will be available to registered Marketplace delegates only. For full details about this year's Marketplace and online booking, please see the Marketplace page.
23 Jan 2015
TEG AGM, 17 APRIL 2015
The 29th Annual General Meeting of the Touring Exhibitions Group will take place at 2.00pm on Friday 17 April 2015 at the Marketplace to be held at Southampton City Art Gallery. All papers will be available on TEG’s website by 20 March 2015. If there are any matters of special business, these should be raised by contacting the Secretary, Claire Longrigg at claire.longrigg@hullcc.gov.uk by 16 March 2015.
23 Jan 2015
Annual Ballot - Join the TEG Executive Committee
The annual ballot of membership is taking place in March and April to elect the Executive Committee for 2015. Nominations are sought, so we would like to hear from anyone who wishes to take part in the ballot or to nominate someone else to join the Committee. The deadline for nominations is 16 March 2015. Full details are available on the Nominations page of the website. Further information about serving on the Committee is available on the Executive Committee webpage. The composition of the new Executive Committee will be announced at the AGM.
11 Jul 2014
TEG Professional Development Programme

The first series of professional development seminars have been very popular. Thank you to our hosts at Harrow Art Centre, Leeds Discovery Centre, The Crafts Council and The Royal Photographic Society. In response to demand we are now programming new dates across the UK.
The next Beginning to Tour seminar will take place at the Dovecot Studios in Edinburgh on Monday 8 September 2014 from 10:30 to 16:30.
The Beginning to Tour course is aimed at people who want to start producing their own touring exhibitions and provides basic level skills and knowledge for producing touring programmes. The cost of this day seminar is £40 for TEG members and £60 for non-members.
TEG aims to make training opportunities affordable by keeping travel costs low. This seminar will be open to delegates living in the local region first, it will then be opened up to all. If you are interested in attending please email seminars@teg.org.uk.
Future training dates
The two courses on offer, 'The Principles of Touring' and 'Beginning to Tour' encourage active learning by sharing up-to-date examples of best practice and creating practical resources. Delivered by trainers with vast experience of working in the sector, the seminars are also an opportunity to meet other professionals or students interested in touring exhibition work.
The courses can be booked as one full day or a half-day session or as individual modules, a full list can be viewed online [link to module page - http://teg.org.uk/index.php?id=3,47]. Our aim is to provide training that best suits your needs and the course can be booked exclusively for you or your organisation and/ or opened up to other professionals. If you are interested in booking a future date for a seminar or would like to discuss specific training needs please email: seminars@teg.org.uk.

29 May 2014
TEG MARKETPLACE 2014 - 22 MAY, THE DISCOVERY MUSEUM, NEWCASTLE-UPON-TYNE

Marketplace 2014, hosted by Tyne & Wear Archives & Museums and held at the Discovery Museum, Newcastle, on Thursday 22 May, provided a full day of programme inspiration for more than 100 delegates. TEG’s annual Marketplace is an invaluable networking opportunity for everyone involved in touring or hiring exhibitions in museums, galleries, arts and science centres, universities, libraries and other public sector venues UK-wide. Delegates can book a stall from which to promote exhibitions available for hire or circulate freely, gathering information about exhibitions on offer, exhibition exchanges or potential collaborations.
Our accompanying programme of seminars, tours and talks offers exciting opportunities for professional development. For more details, visit our Marketplace webpage in the Events area.

7 Mar 2014
TEG AGM, 22 MAY 2014
The 28th Annual General Meeting of the Touring Exhibitions Group will take place at 12.30 on Thursday 22 May 2014 at the Marketplace to be held at the Discovery Museum, Newcastle. All papers will be available on TEG’s website by 23 April 2014. If there are any matters of special business, these should be raised by contacting the Secretary, Claire Longrigg at Claire.longrigg@hullcc.gov.uk by 17 April 2014.
7 Mar 2014
Annual Ballot - Join the TEG Executive Committee
The annual ballot of the membership is taking place in April and May to elect the Executive Committee for 2014. Nominations are sought, so we would like to hear from anyone who wishes to take part in the ballot or to nominate someone else to join the Committee. The deadline for nominations is 14 April 2014. Full details are available on the Nominations page of the website. Further information about serving on the Committee is available on the Executive Committee webpage. The composition of the new Executive Committee will be announced at the AGM.
Volunteer for a Committee sub-group….
If you are unsure about becoming a Committee Member, why not volunteer to help on one of our committee sub-groups (professional development, marketing, handbook, and website)? As well as making a direct input into a specific project, this is a great opportunity to learn more about the TEG Committee and the work we do. For further details, please contact the Secretary Claire Longrigg: claire.longrigg@hullcc.gov.uk.
12 Jan 2014
Professional Development
New for 2014 is TEG’s Professional Development Programme on touring exhibitions. There are two topics on offer for both members and non-members. They can be booked as one full day or a half-day session or as individual modules.

The aim of the sessions is to introduce the principles and practices of touring exhibitions and provide basic level skills and knowledge for producing and receiving touring exhibitions. Both sessions will encourage active learning by sharing up to date examples of best practice and creating practical resources. Delivered by trainers with vast experience of working in the sector the sessions are also an opportunity to meet other professionals or students interested in touring exhibition work.

PRINCIPLES OF TOURING EXHIBITIONS
Introduces the principles and practices of producing touring exhibitions. The session is aimed at people who are new to touring exhibition work. A full day session will cover the following modules, you can also pick a selection of modules to create a half-day session.

• Finding the right exhibition
Ways of finding touring exhibitions for hire will be introduced. Delegates will then actively assess the suitability of exhibitions for venues by looking at real examples of information packs on touring exhibitions. A key information checklist will be produced.

• Working with exhibition organisers
Introduction to the different ways of working with other venues of organisations on touring exhibitions followed by a discussion exercise based on different scenarios that the group will be asked to come up with solutions for.

• Caring for objects
An introduction to environmental conditions, security, packing and planning for emergencies. Delegates will look at real venue facilities reports and think about the concerns of lenders through active questions. They will learn how and why facilities reports are used to share this information between venues.

• Handling, packing and transport
This module will introduce delegates to the principles of handling objects for tour. Key considerations and different methods of packing will be covered. If time and facilities permit the session can also include practical handling of objects.

• Audience development and maximising impact
Real case studies will be used to show how touring exhibitions can be used to involve and attract new audiences. Delegates will be given exhibition examples to discuss in groups and share creative ideas for maximising the impact of touring exhibitions.

• Evaluation
Introduction to the importance of evaluation and different approaches and methods to use.

BEGINNING TO TOUR
Introduces the principles and practices of producing touring exhibitions. The session is aimed at people who want to start to tour exhibitions or develop their knowledge or this area of work. A full or half day session can be created from the following modules:

• Tour packs
Delegates will review information produced by tour organisers (tour packs) to market exhibitions to hirers and assess their usefulness. Through group discussion a list of key information for tour packs will be produced. Delegates will actively think through the information that should be included in tour packs for specific exhibitions.

• Marketing exhibitions and finding venues
Different ways of communicating with potential venues will be introduced and the best approach for specific exhibitions discussed.

• Caring for objects, lenders and makers
Delegates will discuss the key information to consider before touring specific objects and working with lenders and makers of objects. This will include environmental conditions, security, packing and transport.

• Assessing suitability of venues
Using real examples of exhibitions and facilities reports delegates will actively assess whether venues are suitable and consider what questions might need to be asked, or considered on site visits in order to assess this further.

• Funding touring exhibitions
Through active discussion of case studies different funding models and sources will be discussed alongside the best approach to funding applications (this can be focused to suit the type of venues participating). A practical exercise will require delegates to draft an exhibition fundraising plan. A list of resources and further reading would be included in delegate packs.

• Responsibilities and agreements
Delegates will be able to view real examples of agreements for touring exhibitions between institutions and lenders, producers and hirers, artists and producers. They will think through the key information to include and the best approach to contract negotiation.

• Evaluation
The importance of effective evaluation and what it can be used for will be outlined. Real case studies will enable delegates to actively review and assess the impact of actual evaluation methods.

COST AND BOOKING
The cost of a day training session will be £40 for TEG members and £60 for non-members.

Find out about the benefits of being a TEG member: http://www.teg.org.uk/index.php?id=5

For group bookings, prices for half day or modular sessions or to discuss your specific training needs please email seminars@teg.org.uk

30 Jul 2013
Professional Development Opportunity- deadline 22 August
In response to a survey of members and a pilot training session TEG is launching two new training sessions; The Principles of Touring Exhibitions and Beginning to Tour.

We are looking for professionals who are interested in delivering training sessions to attend a free induction day for trainers. Our aim is to create a bank of trainers who can deliver future sessions in different areas of the UK; reasonable travel expenses and a nominal fee will be paid for all sessions delivered.

To attend the induction day you should have a good knowledge of producing and hiring touring exhibitions and be able to share your own case studies. The induction day will cover the main training modules and different methods for learning. Places on the induction day are free but limited.

If you are interested in this professional development opportunity please send a statement of interest (no more than 250 words) outlining how your experience and knowledge would enable you to successfully deliver training on touring exhibitions. Please state if you have any specific interest and/ or particular case studies you would draw on and in what region of the UK you are based. This should be emailed to seminars@teg.org.uk by Thursday 22 August. If you would like more information please email seminars@teg.org.uk  or call Alice Lobb on 020 7942 2237.

If you or someone you know is interested in receiving either of the two training sessions please email seminars@teg.org.uk 
4 May 2012
TEG Marketplace 2012
More than 100 delegates attended our 2012 Marketplace hosted by National Museums Scotland on FRIDAY 27 APRIL at the redeveloped National Museum of Scotland in Chambers Street, Edinburgh.  As well as finding and promoting new exhibitions, delegates were able to take part in a lively programme of seminars and tours. The day was buzzing and inspiring with very positive feedback from delegates who enjoyed meeting new contacts, discovering the diversity of exhibitions on offer at the Marketplace and exploring the stunning venue.  A report will be posted soon on the Marketplace page.
If you are not a TEG member but would like to receive updates about networking opportunities offered through TEG, you can subscribe to our events mailing list at the Contacts page.
4 May 2012
Results of TEG Survey: Your Training Needs

Thanks to all respondents to TEG's recent survey on training needs with regard to exhibitions and touring. Our objective is to identify the needs of the sector and then begin to shape TEG's training provision to meet those needs. Responses to the Survey was an item of special business at the AGM at the Edinburgh Marketplace on 27 April 2012. TEG members were thanked for taking the time to fill in the survey, and Emily Allen, Charlotte Dew, Karen Lewis and Claire Longrigg were thanked for their work on the survey. The Committee now envisaged that a small working group would analyse the results, and members were asked to contact Emily Allen (see Contacts webpage) if they had expertise they would like to share and if they would like to join this group. Results and recommendations will be announced in a forthcoming e-newsletter.

Constitution


1.0  NAME

The name of the organisation shall be the "Touring Exhibitions Group" hereinafter referred to as "The Group".  This name may be altered only with the approval of the Annual General Meeting.

2.0  OBJECTIVE

To develop the role of touring exhibitions as a medium of communication to the public.

2.1  Mission Statement

Sharing the skills, knowledge and experience of working with exhibitions. (Agreed 16 November 2007)

2.2  Policies

2.2.1 To campaign for greater provision for originating and touring exhibitions.
2.2.2 To encourage wider use of touring exhibitions.
2.2.3 To initiate measures leading to an improvement in the status of touring exhibitions.
2.2.4 To liaise with and to act as a lobby to statutory and other bodies funding or concerned with touring exhibitions.
2.2.5 To work for the attainment of the highest standards in all aspects of touring exhibitions.
2.2.6 To promote research into areas of common interest for The Group.
2.2.7 To unite those concerned in a forum for discussion of matters of mutual interest.
2.2.8 To serve as an authoritative body and as a source of informed opinion and advice on matters relating to touring exhibitions.
2.2.9 To encourage co-operation amongst members of The Group.
2.2.10 To co-operate with other bodies or groups to achieve common aims.
2.2.11 To represent the general interests of members.


3.0  MEMBERSHIP

3.1  Eligibility

Membership of The Group shall be open to any individual or institution wishing to further the objectives of The Group.

Acceptance of applications for membership shall be at the discretion of the Executive Committee.

An applicant shall have the right of appeal at the Annual General Meeting of the Group if an application is not accepted by the Executive Committee.

3.2  Categories

There shall be the following categories of membership:

3.2.1  Ordinary, open to any institution and any individual not employed full-time by any one organisation. (Amended 2 October 2006)

3.2.2  Corporate, open to commercial businesses supplying goods and services for touring exhibitions. (Added 18 September 2002)

3.2.3  Honorary, open to any person for service to the Group or its objective on the recommendation of the Executive Committee and approved by an Annual General Meeting. They will not exceed six in number at any one time.

3.3  Rights & Obligations Of Members (Agreed 21 November 2008)

Each member shall have the following rights:

3.3.1 one vote per resolution, at ballots and at General Meetings;

3.3.2 access to all services reserved for the membership;

3.3.3 any discounts available to the membership;

3.3.4 to be a candidate in the annual ballot for the Executive Committee.

Each member shall be obliged to:

3.3.5 observe TEG’s Standards as the basic level of professionalism that is expected from all members as far as they apply to their practice;

3.3.6 contribute to the Group’s ‘bank’ of knowledge and experience;

3.3.7 uphold the standing of the Group, and promote its values amongst potential members and stakeholders.

3.4  Termination (Agreed 21 November 2008)

Membership in the Group will be terminated with immediate effect under any of the following circumstances:

3.4.1  Resignation, by a Member by written notification to the Group. In the event that a General Meeting passes a resolution which converts the Group into a different legal form, or merges or divides it, or which reduces members’ rights or makes their obligations – other than those of a financial nature - more onerous, a Member may cancel its membership within a month of its being notified, and the relevant resolution will not then apply to that Member.

3.4.2  Termination, where a Member has ceases to fulfil the requirements for membership - including the non-payment of subscription – or if it does not comply with its obligations towards the Group.

3.4.3  Disqualification, from membership where a member harms the Group’s interests in an unreasonable manner or conducts business improperly or dishonourably or in a way that is prejudicial to the interests of other TEG members or the public exhibitions sector. Disqualification is normally preceded by a suspension to allow for review and appeal. A suspension expires after three months if a decision to disqualify the member is not taken within this period.

3.4.4  Death or bankruptcy: a membership shall be automatically terminated upon death of the member or, in the case of a corporate member, where the member becomes bankrupt, goes into liquidation, has a receiver appointed or ceases to trade.

Termination shall not entitle the Member to a refund of any monies paid by the Member to the Group (in whole or pro rata).

4.0  MANAGEMENT

Management of the affairs and business of The Group shall be invested in the Executive Committee. Officers shall be drawn from the elected members of the Executive Committee. (Amended 21 September 2000).

The Executive Committee shall co-opt for specific purposes. Co-opted members of the Executive Committee shall not vote.

Any member of the Executive Committee not attending three consecutive meetings without giving reasons acceptable to the Committee shall be automatically removed from the Committee.

The Executive Committee shall have power to form any working group or sub-committee it considers necessary.

4.1  Officers

The Officers of the Group shall normally be the Chairperson, Vice-Chairperson, Secretary, Treasurer and Membership Secretary. Such posts that are created from time to time to meet particular needs will also be considered to be Officers, as will the chairpersons or convenors of any sub-committees or working groups. (Amended 2 October 2006). Functions and responsibilities may be delegated to paid staff where appropriate. (Amended 18 September 2002).

4.2  Elections

The Executive Committee shall be elected annually for the ensuing year by a ballot of the paid-up members of The Group. (Amended 2 October 2006).

Each candidate for election shall be nominated with his/her agreement by one member of The Group, such nominations to be received in writing by the secretary at least 21 days prior to the Annual General Meeting.

The candidate(s) receiving the highest number of votes shall be elected.  If two or more candidates obtain an equal number of votes an election will be decided by lot.

The newly elected Executive Committee shall take office after the Annual General Meeting.

4.3  Election of Officers

The Officers shall retire at the end of two years but shall be eligible for re-election.

The Chairperson and Secretary shall both serve for not more than 2 consecutive terms. 

After serving, the member concerned may not stand for re-election to that post for a period of 2 years.

4.4  Election of Ordinary Members

Ordinary members shall serve for not more than 3 consecutive years. They shall retire at the end of one year but will be eligible for re-election but not for more than 3 years.

4.5  Meetings

The Executive Committee shall meet when convened either by the Chairperson or by the Secretary or by any of the voting members of the Executive Committee. The Executive Committee shall normally meet at least four times each year.

Twenty-one days’ notice will normally be given to each member of the Executive Committee.

4.6  Proceedings

A quorum shall be five voting members including one Officer. The Chairperson or in his absence the Vice-Chairperson or in his absence the person elected by the voting members present at the meeting shall preside over the meeting.

4.7  Voting

Only elected members shall vote.

In the event of an equal division of votes at a meeting of the Executive Committee the Chairperson of the meeting shall record a casting vote.
A written record shall be made of the proceedings of the meeting and circularised to the members of the Executive Committee.

5.0  MEETINGS OF THE GROUP

5.1  Annual General Meeting

5.1.1  Notice

Notice of the Annual General Meeting shall be given at least 42 days prior to the date of the meeting. It will be held at a date and place approved at a previous Annual General Meeting. In the event of an emergency the Executive Committee shall have power to change the date and place. The Annual General Meeting shall normally take place in late November to early December.

5.1.2  Proceedings

The quorum at an AGM shall be either 20 members or 15 per cent of the members of The Group, whichever is the fewer. In the event that a quorum is not present, then a vote shall be carried out to transact that business and a resolution shall be decided by a two-thirds majority vote. (Amended 24 June 1999 and 2 October 2006).

The Ordinary Business of the Annual General Meeting shall comprise a report of the Executive Committee, consideration of the financial statement, the election of members to the Executive Committee and the appointment of the Auditor.

Other business will be deemed Special Business. Notification of Special Business must be received in writing by the Secretary at least 21 days prior to the date of the meeting. Each such item must be seconded by another member of The Group.

The Chairperson or in his absence the Vice-Chairperson or in his absence the person elected by the meeting to do so shall preside over the meeting.

Resolutions put to an Annual General Meeting shall be decided by a simple majority vote.

5.1.3  Voting

Only paid-up members shall vote.

Institutional members shall have one vote per subscription and that vote can be delegated to a representative.

Voting will normally be by show of hands at the meeting.

A written record shall be made of the proceedings of the meeting and circularised to paid-up members of The Group with the following year's Agenda papers.

5.2  Special General Meeting

5.2.1  Notice

A Special General Meeting shall be held within 42 days of the receipt by the Secretary of a request in writing signed by at least 20 members or 15 per cent of the members of The Group, whichever is the fewer, stating the business to be transacted. (Amended 24 June 1999). Notice will be given and an Agenda published at least 28 days prior to the date of the meeting.

5.2.2  Proceedings

Each member of The Group shall receive an Agenda.

A quorum at a Special General Meeting shall be either 20 members or 15 per cent of the members of The Group, whichever is the fewer. In the event that a quorum is not present, then a vote shall be carried out to transact that business and a resolution shall be decided by a two-thirds majority vote. (Amended 24 June 1999 and 2 October 2006).

Only the business for which the meeting was called may be transacted. The Chairperson or in his absence the Vice-Chairperson or in his absence the person elected by the meeting to do so shall preside over the meeting.

Resolutions put to a Special General Meeting shall be decided by a two-thirds majority vote.

5.2.3  Voting

Only paid-up members shall vote.

Institutional members shall have one vote per subscription and that vote can be delegated to a representative.
 
Voting will normally be by show of hands at the meeting.

A written record shall be made of the proceedings of the meeting and circularised following the meeting and within 28 days to paid-up members of The Group.

6.0  FINANCIAL MANAGEMENT

6.1  Subscriptions

An annual subscription shall be levied on each Ordinary and Corporate member of The Group. The annual subscription shall become due on the anniversary of the member’s first joining the Group or - failing that - on 1st July. (Amended 2 October 2006)

The annual subscription may be varied by the Executive Committee from time to time subject to ratification by a majority vote at a General Meeting.

The financial year of The Group shall be 1 April to 31 March. (Amended 2 October 2006)

6.2  Records

The Executive Committee shall cause proper records of accounts to be kept to give a true state of The Group's affairs and its transactions.

A bank account shall be maintained by the Treasurer in the name of The Group.  The Treasurer and Secretary will be the Officers authorised to sign cheques but only one signatory is required.

No member of the Executive Committee shall receive any benefit in money or kind in the supply of goods or services to The Group.

The Executive Committee may reimburse Executive Committee members; travelling expenses or make a contribution thereto in exceptional circumstances.

The Treasurer shall present for consideration a statement of accounts and balance sheet showing the financial state of The Group during a previous year or such other shorter period as may be required. This shall be presented at each Annual General Meeting and at any General Meeting called to consider the finances of The Group. Any such accounts shall be subjected before presentation to examination by an independent accountant appointed for this purpose. The financial accounts shall be approved by a majority vote of members attending the meeting. An independent accountant  shall be appointed at each Annual General Meeting. (Amended 16 November 2007)

7.0  CHANGES TO THE CONSTITUTION

Changes to this Constitution shall only be made at a General Meeting. Notification shall be given in accordance with the proceedings for that meeting as set out in this Constitution.

Resolutions shall be decided by a two-thirds majority vote.
 
8.0  DISSOLUTION OF THE GROUP

If the Executive Committee resolves that it is necessary or advisable to dissolve The Group a postal vote shall be carried out to transact that business and a resolution shall be decided by a two-thirds majority vote.

Proceedings and voting for that meeting will be as defined for Special General Meetings in this Constitution.

If the Group is thereby dissolved, the Executive Committee shall be empowered , after audit, to discharge any outstanding debts and to dispose of any net assets held by or in the name of The Group. Such assets shall be distributed to any constituted non-profit making organisation having a similar objective or in the absence of such an organisation at the discretion of the Executive Committee.

Constitution adopted on 21 February 1985, with subsequent amendments noted and dated by the relevant sentence or paragraph.

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