Exhibitions for Hire

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> Vivien Leigh:Public Faces, Private Lives

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Latest News

19 Oct 2017
Newsletter October 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is OCTOBER 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
21 Sep 2017
Newsletter September 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is SEPTEMBER 2017.

NOTE: The caption for the Seven Stories exhibition in the newsletter as sent should have read:

Time To Get Up! Featuring artwork from Nick Sharratt, John Burningham and many more.
Image: Goat Goes to Playgroup by Julia Donaldson and Nick Sharratt

To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
15 Aug 2017
Newsletter August 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is AUGUST 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
Less News
18 Jul 2017
Newsletter July 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JULY 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
29 Jun 2017
Newsletter June 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JUNE 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
29 Apr 2017
Newsletter April 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is APRIL 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
11 Mar 2017
Newsletter March 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is MARCH 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
23 Feb 2017
Newsletter February 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is FEBRUARY 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
20 Jan 2017
Newsletter January 2017
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JANUARY 2017.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
20 Jan 2017
MUSCON conference
TEG is attending the MUSCON conference in Vienna, from the 28th Sept - 1st October 2016, to promote a range of TEG member's exhibitions, available to tour internationally. MUSCON is a working platform focused on co-producing and travelling exhibitions.
See our MUSCON leaflet for exhibition details.
15 Dec 2016
TEG Christmas Break
Please note that TEG staff are on leave over the Christmas fortnight (19 Dec - 3 Jan inclusive) and any enquiries will be responded to after the Christmas and New Year break.

We look forward to continuing to work with you all in 2017!
1 Dec 2016
TEG Newsletter November 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is NOVEMBER 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
14 Nov 2016
TEG Newsletter September 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is SEPTEMBER 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
14 Nov 2016
TEG Newsletter October 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is OCTOBER 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter August 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is AUGUST 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter July 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JULY 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter June 2016
TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is JUNE 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.
13 Sep 2016
TEG Newsletter April 2016

TEG's monthly newsletter contains up-to-date information about our forthcoming networking events, professional development opportunities, new members, new exhibition titles added to our database of exhibitions for hire and summaries of notices posted by members at our Jobs & Notices webpage. The most recent newsletter available for download is APRIL 2016.
Note: To receive future newsletters directly, you can subscribe to TEG's mailing list at the Contacts webpage.

28 Mar 2016
TEG MARKETPLACE 2016, 12-13 MAY, BRADFORD

Join colleagues UK-wide for one or two days of programme inspiration at TEG's 2016 Marketplace, to be held in Bradford on Thursday 12 & Friday 13 May. The Marketplace is open to everyone with an involvement or interest in touring exhibitions and is a great opportunity to find new exhibitions for your venue or promote exhibitions you have available for hire - or do both. You can either book a stall from which to display information about your available exhibitions, or circulate freely, finding out what other organisations have to offer. 
The Marketplace will be will be preceded on 12 May by a seminar on Working in Partnership, plus opportunities to visit exhibitions currently on show in Bradford. You can also join fellow delegates for an evening reception followed by an informal meal.
For full programme details and online booking, please visit the Marketplace web page.

6 Nov 2015
Jobs & Notices

Please use this page to share exhibition-related information with fellow TEG members.  Posts may include job vacancies, project ideas, opportunities and events.  Note that your message should not exceed 150 words.  A web link may be supplied for further details.

Messages will be deleted automatically after one month.

Information about touring exhibitions available for hire should be submitted in the Exhibitions section (please refer to Using this site for guidance on how to add information).

On the Exchange page you can access TEG's six-monthly Exchange publication which contains details of forthcoming TEG events, exhibition reviews and updates about what’s new on the web site.
10 Aug 2015
Interim 'Economics of Touring Exhibitions' survey results published by MA
The Museums Association has published interim results from TEG's Economics of Touring Exhibitions Survey. Further details about the full survey results will follow in an article in the October issue of Museums Journal.
23 May 2015
Economics of Touring Exhibitions: Models for Practice - Appointment of Researcher
Following TEG’s award from the Arts Council England Museum Resilience Fund, we are pleased to announce the appointment of a researcher for the Economics of Touring Exhibitions: Models for Practice programme. Freelance curator and consultant Charlotte Dew will bring her skills and experience from roles at the Crafts Council, The Mercers’ Company, and the Museum of English Rural Life, and is already contacting museums and galleries across the country, following a successful presentation at the Museums & Heritage show in April.
TEG are seeking a wide range of examples and case studies from across the touring spectrum, so if you would be interested in participating in this exciting and unique project, contact Charlotte at charlotte@teg.org.uk.
6 May 2015
Mike Sixsmith's retirement
Mike Sixsmith, TEG’s long-serving administrator, retired on 31st March 2015. The following is a longer version of the text of his farewell at the Marketplace on 17th April, in which he puts down some markers and adds detail of a career in touring exhibitions.
Download text (PDF, 74 KB)
19 Mar 2015
BALLOT TO ELECT MEMBERS OF THE EXECUTIVE COMMITTEE 2015-16
Calling all TEG members. The nominations have been received, now it is up to you to vote for the committee for Touring Exhibitions Group in 2015/16. Just log in to the TEG website, select ‘About’ from the main menu then ‘Ballot’. TEG is a membership organisation and it is important that members vote in our annual elections; it will only take a couple of minutes of your time. You have until 9 April to cast your vote. Don’t miss this chance to influence how TEG works.
19 Mar 2015
AGM 2015 - 17 APRIL, SOUTHAMPTON

TEG’s 29th Annual General Meeting will be held at 2.00pm on 17 April 2015 at Southampton City Art Gallery. The papers will be available for download from 20 March at the AGM webpage in the ‘About’ area of the site – please ensure you log into the website first as this page is available to members only. Please download and print all papers, and bring them with you to the AGM as additional copies will not be available there. Whether they attend the meeting or not – members are welcome to comment on the papers. If members are unable to attend the AGM, they are kindly requested to cast their votes and record their apologies for absence, using the proxy voting form.

24 Feb 2015
TEG Marketplace IDEAS Session - Proposals invited
At this year’s Marketplace, to be held in Southampton on 17 April, TEG is hosting a new ‘Ideas’ session. This will be a series of quick fire, informal presentations delivered by you, TEG members, who have an idea for a new touring exhibition. This should be in the early stages of development – perhaps you are seeking partners, host venues, or organisations who can lend exhibits to you to complement your idea? You may be seeking an expert in a particular field, someone to share a funding proposal, anything in fact in the planning of a touring exhibition. What better location than the TEG Marketplace to get all those captive touring exhibitions specialists on your side?
We’re offering 5 minutes of time to organisations and individuals who can send us proposals (subject to demand!). Please send us up to 3 images and 200 words describing what your presentation will be. This shouldn’t be a sales pitch for an existing exhibition, but a new development you are looking to move forward. It may only be a tiny idea at the moment, but we can help it grow.
We’ll be working in the lecture theatre at Southampton City Art Gallery, so there is scope to show images, but it’s not necessary.
Emails your proposal to Alice.Briggs@ceredigion.gov.uk and louise.hesketh@halton.gov.uk by March 13, and we’ll confirm with you by 27 March.
NOTE: Presentation slots will be available to registered Marketplace delegates only. For full details about this year's Marketplace and online booking, please see the Marketplace page.
23 Jan 2015
TEG AGM, 17 APRIL 2015
The 29th Annual General Meeting of the Touring Exhibitions Group will take place at 2.00pm on Friday 17 April 2015 at the Marketplace to be held at Southampton City Art Gallery. All papers will be available on TEG’s website by 20 March 2015. If there are any matters of special business, these should be raised by contacting the Secretary, Claire Longrigg at claire.longrigg@hullcc.gov.uk by 16 March 2015.
23 Jan 2015
Annual Ballot - Join the TEG Executive Committee
The annual ballot of membership is taking place in March and April to elect the Executive Committee for 2015. Nominations are sought, so we would like to hear from anyone who wishes to take part in the ballot or to nominate someone else to join the Committee. The deadline for nominations is 16 March 2015. Full details are available on the Nominations page of the website. Further information about serving on the Committee is available on the Executive Committee webpage. The composition of the new Executive Committee will be announced at the AGM.
11 Jul 2014
TEG Professional Development Programme

The first series of professional development seminars have been very popular. Thank you to our hosts at Harrow Art Centre, Leeds Discovery Centre, The Crafts Council and The Royal Photographic Society. In response to demand we are now programming new dates across the UK.
The next Beginning to Tour seminar will take place at the Dovecot Studios in Edinburgh on Monday 8 September 2014 from 10:30 to 16:30.
The Beginning to Tour course is aimed at people who want to start producing their own touring exhibitions and provides basic level skills and knowledge for producing touring programmes. The cost of this day seminar is £40 for TEG members and £60 for non-members.
TEG aims to make training opportunities affordable by keeping travel costs low. This seminar will be open to delegates living in the local region first, it will then be opened up to all. If you are interested in attending please email seminars@teg.org.uk.
Future training dates
The two courses on offer, 'The Principles of Touring' and 'Beginning to Tour' encourage active learning by sharing up-to-date examples of best practice and creating practical resources. Delivered by trainers with vast experience of working in the sector, the seminars are also an opportunity to meet other professionals or students interested in touring exhibition work.
The courses can be booked as one full day or a half-day session or as individual modules, a full list can be viewed online [link to module page - http://teg.org.uk/index.php?id=3,47]. Our aim is to provide training that best suits your needs and the course can be booked exclusively for you or your organisation and/ or opened up to other professionals. If you are interested in booking a future date for a seminar or would like to discuss specific training needs please email: seminars@teg.org.uk.

29 May 2014
TEG MARKETPLACE 2014 - 22 MAY, THE DISCOVERY MUSEUM, NEWCASTLE-UPON-TYNE

Marketplace 2014, hosted by Tyne & Wear Archives & Museums and held at the Discovery Museum, Newcastle, on Thursday 22 May, provided a full day of programme inspiration for more than 100 delegates. TEG’s annual Marketplace is an invaluable networking opportunity for everyone involved in touring or hiring exhibitions in museums, galleries, arts and science centres, universities, libraries and other public sector venues UK-wide. Delegates can book a stall from which to promote exhibitions available for hire or circulate freely, gathering information about exhibitions on offer, exhibition exchanges or potential collaborations.
Our accompanying programme of seminars, tours and talks offers exciting opportunities for professional development. For more details, visit our Marketplace webpage in the Events area.

7 Mar 2014
TEG AGM, 22 MAY 2014
The 28th Annual General Meeting of the Touring Exhibitions Group will take place at 12.30 on Thursday 22 May 2014 at the Marketplace to be held at the Discovery Museum, Newcastle. All papers will be available on TEG’s website by 23 April 2014. If there are any matters of special business, these should be raised by contacting the Secretary, Claire Longrigg at Claire.longrigg@hullcc.gov.uk by 17 April 2014.
7 Mar 2014
Annual Ballot - Join the TEG Executive Committee
The annual ballot of the membership is taking place in April and May to elect the Executive Committee for 2014. Nominations are sought, so we would like to hear from anyone who wishes to take part in the ballot or to nominate someone else to join the Committee. The deadline for nominations is 14 April 2014. Full details are available on the Nominations page of the website. Further information about serving on the Committee is available on the Executive Committee webpage. The composition of the new Executive Committee will be announced at the AGM.
Volunteer for a Committee sub-group….
If you are unsure about becoming a Committee Member, why not volunteer to help on one of our committee sub-groups (professional development, marketing, handbook, and website)? As well as making a direct input into a specific project, this is a great opportunity to learn more about the TEG Committee and the work we do. For further details, please contact the Secretary Claire Longrigg: claire.longrigg@hullcc.gov.uk.
12 Jan 2014
Professional Development
New for 2014 is TEG’s Professional Development Programme on touring exhibitions. There are two topics on offer for both members and non-members. They can be booked as one full day or a half-day session or as individual modules.

The aim of the sessions is to introduce the principles and practices of touring exhibitions and provide basic level skills and knowledge for producing and receiving touring exhibitions. Both sessions will encourage active learning by sharing up to date examples of best practice and creating practical resources. Delivered by trainers with vast experience of working in the sector the sessions are also an opportunity to meet other professionals or students interested in touring exhibition work.

PRINCIPLES OF TOURING EXHIBITIONS
Introduces the principles and practices of producing touring exhibitions. The session is aimed at people who are new to touring exhibition work. A full day session will cover the following modules, you can also pick a selection of modules to create a half-day session.

• Finding the right exhibition
Ways of finding touring exhibitions for hire will be introduced. Delegates will then actively assess the suitability of exhibitions for venues by looking at real examples of information packs on touring exhibitions. A key information checklist will be produced.

• Working with exhibition organisers
Introduction to the different ways of working with other venues of organisations on touring exhibitions followed by a discussion exercise based on different scenarios that the group will be asked to come up with solutions for.

• Caring for objects
An introduction to environmental conditions, security, packing and planning for emergencies. Delegates will look at real venue facilities reports and think about the concerns of lenders through active questions. They will learn how and why facilities reports are used to share this information between venues.

• Handling, packing and transport
This module will introduce delegates to the principles of handling objects for tour. Key considerations and different methods of packing will be covered. If time and facilities permit the session can also include practical handling of objects.

• Audience development and maximising impact
Real case studies will be used to show how touring exhibitions can be used to involve and attract new audiences. Delegates will be given exhibition examples to discuss in groups and share creative ideas for maximising the impact of touring exhibitions.

• Evaluation
Introduction to the importance of evaluation and different approaches and methods to use.

BEGINNING TO TOUR
Introduces the principles and practices of producing touring exhibitions. The session is aimed at people who want to start to tour exhibitions or develop their knowledge or this area of work. A full or half day session can be created from the following modules:

• Tour packs
Delegates will review information produced by tour organisers (tour packs) to market exhibitions to hirers and assess their usefulness. Through group discussion a list of key information for tour packs will be produced. Delegates will actively think through the information that should be included in tour packs for specific exhibitions.

• Marketing exhibitions and finding venues
Different ways of communicating with potential venues will be introduced and the best approach for specific exhibitions discussed.

• Caring for objects, lenders and makers
Delegates will discuss the key information to consider before touring specific objects and working with lenders and makers of objects. This will include environmental conditions, security, packing and transport.

• Assessing suitability of venues
Using real examples of exhibitions and facilities reports delegates will actively assess whether venues are suitable and consider what questions might need to be asked, or considered on site visits in order to assess this further.

• Funding touring exhibitions
Through active discussion of case studies different funding models and sources will be discussed alongside the best approach to funding applications (this can be focused to suit the type of venues participating). A practical exercise will require delegates to draft an exhibition fundraising plan. A list of resources and further reading would be included in delegate packs.

• Responsibilities and agreements
Delegates will be able to view real examples of agreements for touring exhibitions between institutions and lenders, producers and hirers, artists and producers. They will think through the key information to include and the best approach to contract negotiation.

• Evaluation
The importance of effective evaluation and what it can be used for will be outlined. Real case studies will enable delegates to actively review and assess the impact of actual evaluation methods.

COST AND BOOKING
The cost of a day training session will be £40 for TEG members and £60 for non-members.

Find out about the benefits of being a TEG member: http://www.teg.org.uk/index.php?id=5

For group bookings, prices for half day or modular sessions or to discuss your specific training needs please email seminars@teg.org.uk

30 Jul 2013
Professional Development Opportunity- deadline 22 August
In response to a survey of members and a pilot training session TEG is launching two new training sessions; The Principles of Touring Exhibitions and Beginning to Tour.

We are looking for professionals who are interested in delivering training sessions to attend a free induction day for trainers. Our aim is to create a bank of trainers who can deliver future sessions in different areas of the UK; reasonable travel expenses and a nominal fee will be paid for all sessions delivered.

To attend the induction day you should have a good knowledge of producing and hiring touring exhibitions and be able to share your own case studies. The induction day will cover the main training modules and different methods for learning. Places on the induction day are free but limited.

If you are interested in this professional development opportunity please send a statement of interest (no more than 250 words) outlining how your experience and knowledge would enable you to successfully deliver training on touring exhibitions. Please state if you have any specific interest and/ or particular case studies you would draw on and in what region of the UK you are based. This should be emailed to seminars@teg.org.uk by Thursday 22 August. If you would like more information please email seminars@teg.org.uk  or call Alice Lobb on 020 7942 2237.

If you or someone you know is interested in receiving either of the two training sessions please email seminars@teg.org.uk 
4 May 2012
TEG Marketplace 2012
More than 100 delegates attended our 2012 Marketplace hosted by National Museums Scotland on FRIDAY 27 APRIL at the redeveloped National Museum of Scotland in Chambers Street, Edinburgh.  As well as finding and promoting new exhibitions, delegates were able to take part in a lively programme of seminars and tours. The day was buzzing and inspiring with very positive feedback from delegates who enjoyed meeting new contacts, discovering the diversity of exhibitions on offer at the Marketplace and exploring the stunning venue.  A report will be posted soon on the Marketplace page.
If you are not a TEG member but would like to receive updates about networking opportunities offered through TEG, you can subscribe to our events mailing list at the Contacts page.
4 May 2012
Results of TEG Survey: Your Training Needs

Thanks to all respondents to TEG's recent survey on training needs with regard to exhibitions and touring. Our objective is to identify the needs of the sector and then begin to shape TEG's training provision to meet those needs. Responses to the Survey was an item of special business at the AGM at the Edinburgh Marketplace on 27 April 2012. TEG members were thanked for taking the time to fill in the survey, and Emily Allen, Charlotte Dew, Karen Lewis and Claire Longrigg were thanked for their work on the survey. The Committee now envisaged that a small working group would analyse the results, and members were asked to contact Emily Allen (see Contacts webpage) if they had expertise they would like to share and if they would like to join this group. Results and recommendations will be announced in a forthcoming e-newsletter.

Recruitment Policy


Recruitment policy and guidelines

Standard applications which do not pay any attention to TEG’s requirements, as stated in the application pack, are simply acknowledged on receipt but eliminated automatically at the shortlisting stage.

The contents of any monitoring forms are not divulged or made available to the interview panel, except in the form of a statistical analysis (i.e. without names or any other reference to individuals).

All applications are considered together at the short-listing stage. Names and contact details are deleted from applications, in order to be as fair as possible to everyone.

People asked to interview will be able to claim travels expenses up to 2nd class rail fair or equivalent, on presentation of receipts provided. In exceptional circumstances, accommodation and subsistence will be allowed with prior agreement.

References will be taken up after the interviews.

Receipt of completed application forms

A fundamental principle is that applications are confidential, and the identity of applicants should not be revealed to anyone.

The deadline for receipt of completed application forms will be clearly stated, and include a time of day. Late applications will not be accepted, in part because it creates additional administration and in part because it would not be fair to other applicants. It may also show that the candidate is disorganised. Exceptions include any delay in sending an application pack to the candidate, but if they had 5 days or more to complete the application, this would not normally be a reason for an extension.

As soon as completed application forms start to arrive, the following procedure will be carried out, by someone who is not on the selection panel:

1. allocate to each candidate a number made up of a code for the post and starting from 001: e.g SM/001 for the first Seminar Manager application; 
2. write this number on every sheet of the application form and then separate the page 1 from the rest: the number will henceforward be the only way of knowing to whom the application belongs.
3. write the candidate number on any monitoring form.
4. file the three parts separately: 
    a. the monitoring form
    b. the top sheet of the application form
    c. the rest of the application form
5. following the deadline, email pages 2-4 of each application form (i.e. without the top sheet) to each member of the selection panel
6. send these to the selection panel with:
    a. a shortlisting form
    b. a copy of the procedure on how to shortlist
    c. a copy of the procedure on how to devise interview questions

Sending out applications to the panel can be time-sensitive, if the deadline is 12 noon on a Friday and the panel have a shortlisting meeting the following Tuesday.

Invitation to interview

When TEG allocates interview times, candidates who have to travel a long way will normally be offered a later time.

When scheduling the interview day, allow 10 minutes between candidates and make sure you allow enough time for tours and tasks.

If there is a task that the candidate needs to prepare for, this will be explained to them in writing, and they will be given adequate time to prepare.

When contacting candidates, ensure that they know how to get to the venue, and what time they will be needed.

Candidates should advise TEG if they have any special requirements that we need to be aware of. For example they may have a visual impairment that makes it difficult for them to face a panel with a window behind them. Or they may need to be certain of getting away at a certain time because of childcare arrangements. Or they may find getting up stairs difficult or impossible.

TEG will reimburse reasonable travel, also any child- or dependent-care (e.g. for a relative with Alzheimers), costs incurred directly in connection with attending an interview. In the case of travel, candidates should use the cheapest form of transport at off-peak rates (including Apex for British Rail) and standard class travel where possible. Subject to prior approval, they may use their own car for travel if it is cheaper than public transport or if it is more efficient, at the rate of 45 pence per mile of a return journey. Subsistence costs may be reimbursed if the interview requires the candidate to stay overnight away from home. When no meal is provided, the allowance will cover breakfast (only when not provided in a hotel or Bed & Breakfast) luncheon and dinner at a rate agreed in advance. Claims for reimbursement of expenses, together with relevant receipts, should be sent to the TEG Administrator, 29 Point Hill, Greenwich, London SE10 8QW, email am6smith@ntlworld.com.

Interviews

Checklist for the interview:

Is the receptionist in the venue fully briefed, with a list of candidates, time of interview, provision for seating and refreshments whilst waiting and procedure for showing candidates in?

If the candidates are completing a test, is someone available to assist if there is a problem (e.g. a computer crashes)?

Is the room set out to make candidates feel comfortable?

The interview panel should meet half an hour before the interview, for a briefing, to check they have everything they need and to allow for late arrivals. Panel members should decide who will chair the panel. The role of the chair is to: 
• welcome the candidate;
• explain that all candidates will be asked the same questions and allowed the same amount of time;
• mention that there will be a chance for them to ask questions at the end of the interview;
• intervene if a panel member behaves inappropriately;
• explain how the successful candidate will be notified

It is usual for a panel member to take control whilst the candidate is answering a question that they have asked. It is acceptable to probe and ask for more information, but they should ensure that one candidate is not probed more than another. Panel members should be positive and helpful during the interview, to try and get the best from the candidate. They should take notes.

Each interviewee should be asked to sign the top sheet of their application, so that references can be taken up if necessary.

The interview panel should not discuss candidates between interviews but save all the discussion until the end of the day. The chair should create a grid and take scores from all candidates. The aim is to select the first and second choice candidate from a consensus of scores of the highest number of points. Some panel members will score harder than others, but the panel should check that scores broadly concur. It is human to score people higher or lower for factors other than the criteria - we liked their clothes, they seemed confident, they answered a question really badly, etc – and because of stereotypes around gender, race and disability. The process at the end of the day should force discussion to focus on the criteria and iron out any discrepancies in scoring.

The panel should decide to whom the job should be offered, and any conditions that might be attached, for its first and second choices. 


December 2009

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